The 18th Africa Scout Conference and the 9th Africa Scout Youth Forum are being organized by the World Scout Bureau Africa Support Centre under the supervision of the Africa Scout Committee. It is also supported by a team of regional and world level volunteers and staff from the different regions.
Africa Scout Conference & Youth Forum Participants
The 9th Africa Scout Youth Forum will take place on 21-23 August 2022 while the 18th Africa Scout Conference will take place on 25–28 in Nairobi, Kenya. Youth Forum participants arrive on 20th and depart on 24th while conference participants arrive on 24th and depart on 29th August. Participants to the Youth Forum must be between 18-26 years old. NSOs are strongly encouraged to also include young people under 30 years in the delegations to the conference. Read more in Circular ASR-03/2022 inviting NSOs to the conference and Youth Forum.
Registration and Accreditation Process
Registration for the 18th Africa Scout Conference & 9th Africa Scout Youth Forum opened on 18th February 2022. The events registration and accreditation process involves the following steps:
- NSOs submit intent of participation form to WSB Africa by 30 April 2022
- NSO Heads of Contingent (HoC) complete Online Registration for youth forum and conference delegates and observers by 31 July 2022.
- WSB Africa verifies registration details with NSO and issues proforma invoice for fee payment
- NSOs process online fee payment to the WSB Africa
- WSB Africa issues NSO with invitation letter containing details of participants whose fees have been paid in full.
- NSO HoCs support participants to process travel visas to Kenya through Government of Kenya’s e-visa portal
- WSB Africa receives participants at their different points of entry into Kenya for the event
- WSB Africa conducts onsite verification and registration of participants on the eve of the event and issues differentiated name tags for delegates, observers, guests and WOSM team
Payment of Participation Fees
Want to become a partner? The World Scout Bureau Africa Support Centre is inviting our current and prospective partners to support the organization and delivery of the Conference and Youth Forum, both in cash and in kind. This Partners’ briefing presentation provides more details about the event and how partners can work with the organizers to support the event.
The confirmed event partners include the following:
Venues for the Conference and Youth Forum
The venues for the 18th Africa Scout Conference and 9th Africa Scout Youth Forum have been confirmed. The conference will be hosted at the KCB Leadership Centre in Karen, Nairobi while the Youth Forum will take place at the Don Bosco Youth Educational Services Centre in Karen, Nairobi. The locations and suitability of the venues offer great logistical flexibility, safety, and security of the participants as well an ideal environment for the conduct of the business of the conference and youth forum.
The venues are both located close to Karen Shopping Centre and The Hub Mall form where participants can shop, eat, and drink and access different commercial services.
Youth Forum Venue Google map location
Conference Venue Google map location
Conference Accommodation Options
While Youth Forum participants will have their accommodation covered within the venue of the forum, participants to the conference (including youth forum participants transitioning to the conference) will be required to make personal arrangements for their accommodation for the duration of the conference. To help with management of transportation services to and from the venue, the planning team has designated the following facilities as the official accommodation options for the conference. Download the accommodation options here
Please note that you will have to book directly with the hotel and make full payment for your entire stay at check-in. Those who wish to stay in other places will have to make their own transport arrangements to and from the conference venue.
The Republic of Kenya or Jamhuri ya Kenya in Swahili is named after Mount Kenya or Kirinyaga, which means the Mountain of Whiteness. Kenya covers an area of 226,487 sq miles (586,600 sq km) with a population of more than 54.986 million as of July 2021. Kenya’s capital city is Nairobi also known as Nyrobi meaning “the place of cool waters in Maa” and is the only capital city in the world with a National Park within its boundaries. Kenya is part of the Eastern Africa Community with coastline on the Indian Ocean and is bordered by Ethiopia, Sudan, Somalia, Uganda and Tanzania.
English is the official language while Kiswahili the national and official language. In addition, there are over 42 different Kenyan tribes speaking over 80 different dialects. Kenya is well-known of its wildlife and athletics prowess.
Located on the equator, the weather in Kenya can vary dramatically depending on the region. Generally, the coastal areas are hot and humid, the inland cities are temperate, and the northern parts are very dry. Check the August 2022 weather forecast here: https://www.accuweather.com/en/ke/nairobi/224758/august-weather/224758
The official currency is the Kenyan Shilling. Most hotels, lodges and restaurants accept credit card payments. ATMs are also easily accessible and Mobile money (M-PESA) is a popular mode of payment in Kenya
Karibu is the Swahili word for “welcome”- and such is an authentic Kenyan journey. . Find out more in this document.
Travel & Visa Information
Visitors who require visas to enter the Republic of Kenya must apply for their eVisa and make payments online in a simple, secure, and convenient 3 step process on https://evisa.go.ke/evisa.html before departing from their destination. Check out the eligibility of your country at https://evisa.go.ke/eligibility.html. You need to create an account before beginning the application process. No more physical applications at the airport or embassy. It’s a 3-step process.
- Sign up for an account: Take a few seconds to sign up. All you need is your ID number for citizens and residents
- Apply for services: Fill the application then pay the fees using mobile money, cards and online banking from local banks.
- Download applications: Receive notifications every time your application has progressed and download your application in PDF.
We have partnered with Kenya Airways to offer youth forum and conference participants 10-20% discount off air fares on various routes on both economy and premium cabins into and out of Nairobi, Kenya. To get the discount, book your ticket at https://www.kenya-airways.com/africa-scout-conference-Nairobi/en/. If booking through a travel agent, ask them to use the Promo Code: AFSC22
Please note that the tickets must be purchased before 28th August 2022 for inbound travel between 14th to 28th August 22 and outbound travel between 21st August to 4th September 2022. Other terms and conditions apply.
The Conference and Youth Forum come at a time when Kenya is going through electioneering and political transition process. As a result, you should expect delays in the online approval processes beyond the usual three days. We therefore advise that you give yourself enough time to cover possible delays by applying for your visa way in advance.
Ensure you have received your invitation letter from the World Scout Bureau Africa Support Centre before starting your application process because you will need to upload it. To get your letter please register at https://forms.gle/8z3vq1spx1Ej6cvG9 and make full payment of your conference and Youth Forum participation fees here: https://africa.scoutconference.org/make-payment.
Also ensure you comply with the existing COVID-19 travel requirements, that are bound to change from time to time and could potentially impact your travel, either in your home country, a country you’re transiting through or in Kenya.
Read more about this and how to prepare yourself for the conference and Youth Forum on our event website: https://africa.scoutconference.org/getting-ready.
Transport and Logistics
On arrival to Kenya through Jomo Kenyatta International Airport (JKIA) in Nairobi or designated bus stops from those travelling by road from neighbouring countries, the planning team will provide vehicles to transport participants to their respective designated accommodation venues.
Each morning, a vehicle will go round picking participants from their hotels to the conference venue and return them in the evening after the end of the day’s sessions. Special transport will also be arranged for those who wish to take part in the pre, post and accompanying persons’ programme. Should you require any assistance, our team will be on standby to offer support to ensure your comfort.
Health and Safety Protocols
The organizing team is working hard to ensure a safe delivery of the conference and youth forum amidst the COVID-19 situation. For COVID-19 travel requirements to enter Kenya, please visit https://www.kcaa.or.ke/covid-19/covid-19-travel-requirements. Please note that these are bound to change over time, but we will do our best to update you in case of any significant changes made by the Government of Kenya. The venues will also have health and safety protocols that participants will be required to abide by.
COVID-19 Requirements (subject to change) in Kenya
- All travelers into Kenya either Nairobi or Mombasa, must have a Certificate of COVID-19 Vaccination. Children below the age of 18 years are exempt from this requirement. In addition, a valid COVID-19 Negative PCR test certificate conducted within 72 Hours before departure is also necessary. This is a requirement for all passengers except children under the age of 5.
- Eligible unvaccinated travelers both arriving or transiting through Kenya irrespective of their nationality or residency status must present a negative PCR test taken up to 72 hours prior to arrival. The test certificate must be uploaded into the Global Haven framework before boarding.
- Eligible unvaccinated travelers will be subject to a rapid antigen test on arrival at the cost of 30 USD. Any passenger who tests positive on this test will be subject to a PCR test at the cost of 50 USD and have to self-isolate.
- Fully vaccinated travelers and children below the age of five years are exempted from all testing requirements.
- All passengers, arriving through any point of entry, must have a certificate of COVID-19 vaccination. The following category of travelers are exempt:
– Travelers below the age of 18 years.
– Travelers with medical conditions precluding vaccination. They must possess an exemption certificate from a medical practitioner.
– Travelers who have recovered from COVID-19 infection or received convalescent plasma in the preceding 90 days. They must provide a letter indicating proof of exemption from a recognized medical practitioner.
– Returning unvaccinated Kenyans. However, they will be vaccinated immediately upon arrival and must register for vaccination on the Chanjo-Ke platform before departure. Proof of registration is required before entry into the country.
- COVID-19 vaccines approved by the World Health Organization (WHO) are considered valid by public health officials in Kenya. Individuals must have received a full dose of a WHO-approved vaccination.
- Fully vaccinated travelers are exempted from testing to enter Kenya.
Emergency services will be on standby at the venues to handle any medical and other kinds of emergencies should they occur. Local security agencies and medical facilities have also been alerted about the event and will be available to offer support should the need arise. Considering that the events will take place just after the General Elections scheduled for 9th August, participants are asked to be vigilant and cooperate with the organizing team to guarantee their safety and security in and outside of the conference and youth forum venues.
Accompanying Persons, Pre & Post Event Programme
We have curated a special pre and post events programme for you enjoy while in Kenya. Those with accompanying persons can also enjoy the same programme in between the days of the events. Find out more details of the programme in this catalogue.
The Government of Kenya through Magical Kenya Signature Experiences Collection has curated unique, authentic, and exceptional once in a lifetime Kenyan travel experiences you can enjoy as well. Visit https://www.magicalkenya.com/mkse/ to learn more with some suggested activities you could do around Nairobi at https://magicalkenya.com/wp-content/uploads/2020/05/48-hours-in-Nairobi-brochure-Nov-21.pdf
The Conference and Youth Forum programme is designed to offer participants the opportunity to get involved through pre-event programme content, come together as a Movement during plenary sessions, and join educational workshops, social activities, and exhibitions through a variety of on-demand programming.
NSO delegations are encouraged to make the most out of the programme opportunities by ensuring participation on the widest range possible. Find more information on the Programme page
Safe from Harm Procedures &
Code of Conduct
All Scouts and Leaders in the Movement are guided by the Scout Promise and Law and it is our responsibility to keep these commitments. The Conference and Youth Forum are unique in-person events with special rules. All participants will be expected to read and commit to the Safe from Harm guidelines and Code of Conduct during the event. A mandatory Safe from Harm e-learning course shall be taken by all prior to admission to the venues.
To report any Safe from Harm incidences, please us on firstname.lastname@example.org
Join the Africa Scout Foundation
The Africa Scout Foundation Board invites you to join the Foundation at any level in junior, individual, NSO and corporate categories. Existing members can also upgrade to a higher category. All new and upgrading members will be recognized and awarded at the Africa conference. Visit africascoutfoundation.org/membership for more details. You can also write to email@example.com with a copy to firstname.lastname@example.org for any queries or support.
The current Africa Scout Foundation Board’s term of office will be ending at the 18th Africa Scout Conference in August 2022. Thus, we are now calling for nominations for the Africa Scout Foundation Board Members for the next term 2022-2027. Duly filled nomination form and information sheet to must be sent to email@example.com latest by Friday, 29 July 2022.
Conference Dance Challenge
To add some fun to the Conference and Youth Forum, we have created a dance challenge. Please send your 30 seconds video dancing to the beat to firstname.lastname@example.org by 31 July 2022. We will collect and compile the submissions and dance together at the events.
Africa Scout Shop
The Africa Scout Shop operates under license of the World Scout Shops – the official commercial partner of the World Organization of the Scout Movement. Through the World Scout Bureau Africa Support Centre, the Africa Scout Shop offers a wide range of branded products to members of the movement within the Africa Scout Region. You will also be able to get some branded event merchandise on sale at the Shop
We invite you to share the vision of “Creating a Better World”. Not for profit; just for Scouting. All Profits go to Scouting! Check the available products in the catalogue below and place your order now: https://www.scout.org/africa-scout-shop-catalogue. You can order and pay in advance or in cash at the event venue. If you’re not coming to Nairobi you could still place an order through a member of your NSO delegation.
As a sustainability-conscious movement, we’re making efforts to organize and deliver sustainable events. As such measures are being put in place reduce the event’s impact on the environment. For instance, the use of printing services will be very limited. Participants should carry with them computers/tablets/phones to access event documents. Further Event Sustainability Guidelines will be provided in due course.
We’ll take advantage of our moments together in Nairobi to learn and hear from you. We will be collecting some insights from participants and guests through daily session evaluations, thematic polls, and surveys. These will help us to gather important feedback and suggestions to help with our continuous improvement in events organization and our work in general.
We have a dedicated team that is ready to provide all participants with the technical support necessary for your effective participation at the Conference and Youth Forum. Should require any assistance with various systems and processes of the event (registration, voting, digital platforms) technical challenges, candidature for Africa Scout Committee or Youth Advisors, bids to host upcoming regional events etc or for any general enquiries, please reach out to our team on email@example.com.